PRIVACY POLICY
Last updated March 28, 2026
This Privacy Policy for Patryk Mateusz Rosiak, an individual operating under the name
My Wedding Office ('My Wedding Office', 'we',
'us', or 'our'), describes how and why we may access, collect, store,
use, and/or share ('process') your personal information when you use our services
('Services'), including when you:
- Visit our website at https://myweddingoffice.com or any website of ours that links to this Privacy Policy
- Register for, access, or use our web application, browser extension, and related services
- Engage with us in other related ways, including support, marketing, or events
Questions or concerns? Reading this Privacy Policy will help you understand your privacy
rights and choices. If you do not agree with our policies and practices, please do not use our Services. If
you still have questions or concerns, please contact us at contact@myweddingoffice.com.
SUMMARY OF KEY POINTS
This summary provides key points from our Privacy Policy,
but you can find more details below using the table of contents.
What personal information do we process? We may process
personal information depending on how you interact with us and the Services, the features you use, and the
choices you make.
Do we process any sensitive personal information? We do
not intentionally request or require sensitive personal information, and users should not upload such
information unless it is strictly necessary and lawful for their own use of the Services.
Do we collect information from third parties? In some
cases, yes. If you connect third-party accounts, integrations, social logins, or Google services, we may
receive limited information necessary to provide the related functionality.
How do we process your information? We process your
information to provide, operate, secure, support, and improve our Services, communicate with you, process
payments, enable integrations, and comply with legal obligations. Where you connect Google services, we
process Google user data only for the specific user-facing features you choose to enable within My Wedding
Office.
When do we share personal information? We may share
personal information in limited situations with carefully selected service providers, subprocessors, and
integration partners where necessary to operate the Services or comply with law.
What are your rights? If you are in the EEA, UK,
Switzerland, or another jurisdiction with data protection laws that apply to you, you may have rights to
access, correct, delete, restrict, or object to certain processing, as well as rights relating to
portability and consent withdrawal where applicable.
TABLE OF CONTENTS
1. WHO THIS POLICY APPLIES TO
This Privacy Policy applies to personal information processed in connection with My Wedding Office. The
Services are intended for users acting in a business or professional capacity, such as wedding professionals
and similar service providers.
2. CONTROLLER AND PROCESSOR ROLES
Depending on the context, My Wedding Office may act either as a data controller or a
data processor.
We generally act as a controller for personal information relating to our own business
operations, including website operation, account registration, billing, support, security, product
analytics, legal compliance, and communications relating to our Services.
We generally act as a processor for personal information that our business users upload,
import, connect, store, or otherwise manage through the Services on behalf of their own clients, leads,
couples, guests, contacts, or other third parties.
If you are a business user of the Services, you are responsible for ensuring that you have an appropriate
legal basis and any required notices, permissions, or consents for the personal information you choose to
process through the Services.
3. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect personal information that
you provide to us.
We collect personal information that you voluntarily provide to us when you register on the Services, use
account features, connect integrations, subscribe to a paid plan, contact support, participate in
activities on the Services, or otherwise communicate with us.
Personal Information Provided by You. Depending on how you use the Services, the personal
information we collect may include:
- names
- phone numbers
- email addresses
- usernames
- contact or authentication data
- business profile data
- client, lead, inquiry, review, and scheduling data that you choose to upload or connect to the Services
Sensitive Information. We do not intentionally request or require sensitive personal
information. You should not upload sensitive personal information to the Services unless it is strictly
necessary, lawful, and you have an appropriate legal basis to do so. We may restrict, remove, or refuse
certain content where reasonably necessary to protect individuals’ privacy, security, or legal rights.
Payment Data. If you make purchases, payment data is handled and stored by Stripe. You may
find Stripe’s Privacy Policy here: https://stripe.com/privacy.
Social Media Login Data. If you choose to register or log in using a social media account,
such as
Facebook, we may receive certain profile information from that provider, as described below.
Browser Extension Data. If you install and use our browser extension, we may process
connection and configuration data such as extension authentication tokens, company or workspace identifiers,
connection status, the last connected timestamp, linked app or API origin details, and debug configuration
values where enabled. When the extension is used on supported My Wedding Office or Facebook pages, we may
also process visible page content and related metadata needed to provide the feature, such as group names,
group URLs, post or comment text, post URLs, timestamps, and the visible name or profile link of the post
author. If you choose to capture a lead through the extension, we may also process information you enter,
such as notes or an estimated wedding date.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us
of changes where relevant.
Information automatically collected
In Short: Some information — such as your IP
address and browser and device characteristics — is collected automatically when you use our
Services.
We automatically collect certain information when you visit, use, or navigate the Services. This
information may include device and usage information such as your IP address, browser and device
characteristics, operating system, language preferences, referring URLs, device name, country, approximate
location based on IP, information about how and when you use our Services, and other technical
information.
This information is primarily needed to maintain the security and operation of our Services, diagnose
problems, prevent abuse, and improve performance and usability.
The information we collect automatically may
include:
- Log and Usage Data. Service-related, diagnostic, usage, and performance data such as IP address, browser type, device information, date and time of visits, pages and features accessed, searches, clicks, and error logs.
- Extension and Supported Website Data. If you use the browser extension, we may process limited website content and related metadata from supported pages, including page origin, URLs, visible post or comment text, group names, timestamps, visible profile names, and extension interaction data, where necessary to detect supported pages, display extension controls, generate preview scoring, copy booking links, connect the extension to your My Wedding Office account, and capture leads at your direction.
4. HOW DO WE PROCESS YOUR INFORMATION?
In Short: We process your information to
provide, operate, secure, support, and improve our Services, communicate with you, process payments, enable
integrations, and comply with legal obligations. Where you connect Google services, we process Google user
data only for the specific user-facing features you choose to enable within My Wedding Office.
We process your personal information for a variety of reasons,
depending on how you interact with our Services, including:
- To facilitate account creation and authentication and otherwise manage user accounts.
- To deliver and facilitate delivery of Services to you.
- To respond to user inquiries and provide support.
- To enable user-to-user or user-to-client communications where such functionality is offered.
- To request feedback and communicate with you about your use of the Services.
- To send service-related communications, including service alerts and recurring service performance reports for the relevant service when those reports are enabled by the planner. Recurring service reports may be configured for daily, weekly, or monthly delivery and can be turned off in the service notification settings within the Services.
- To send marketing communications where permitted by law and subject to your choices.
- To protect our Services and prevent fraud, abuse, and security incidents.
- To identify usage trends and improve the Services.
- To process payments and manage subscriptions.
- To enable and support third-party integrations.
- To comply with legal obligations and enforce our legal terms.
We may also process personal information for the following
purposes where you enable the browser extension:
- To connect the extension to your My Wedding Office account, remember the linked workspace, and keep the extension available across browser sessions.
- To detect supported My Wedding Office and Facebook pages, display extension controls, and derive the correct app or API context for the connected workspace.
- To analyse limited visible Facebook post or comment content and related metadata in order to generate lead preview scoring, opportunity badges, and similar user-facing extension features.
- To capture lead data that you choose to send from Facebook into My Wedding Office, including any notes or estimated wedding date you provide.
- To retrieve and copy your default booking link or otherwise complete extension actions that you trigger.
We do not use browser extension data for advertising, sale of data, credit-worthiness determinations, or
purposes unrelated to the disclosed extension features.
We may also process personal information for the following
purposes where you enable Gmail, Google Calendar, Google Business Profile, or other Google-connected
features:
- To access, display, organise, sync, and maintain Gmail conversations, message metadata, labels, drafts, and related mailbox state within the Services.
- To send emails or draft replies on your behalf where you choose to use Gmail-connected communication features.
- To associate relevant email activity with leads, inquiries, contacts, clients, bookings, timelines, or workflows inside the Services.
- To access your available Google Calendar list so that you can choose which calendar to connect to the Services.
- To read, create, update, delete, sync, and display events from a connected Google Calendar, including combining external calendar events with internal My Wedding Office events in the calendar view, dashboard, and customer profile where relevant.
- To access and display Google Business Profile review data for listings you own or are authorised to manage and, where enabled, to help you create, update, or delete review replies on your behalf.
- To generate user-requested summaries, suggestions, drafting assistance, workflow insights, communication insights, reply suggestions, scheduling insights, or other AI-assisted features using selected Google-derived content where such features are visible and prominent within the Services.
- To store Gmail-connected content, Google Calendar-connected content, and related records for continuity of the Services, support, security, dispute resolution, and user-requested workflow history, subject to the retention terms described below.
If you use the Services to manage, contact, review, schedule, or otherwise process information relating to
your own clients, leads, couples, guests, contacts, or business listings, you are responsible for ensuring
that your use of those features complies with applicable privacy, consumer, anti-spam, platform, and
electronic communications laws and policies.
5. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION?
In Short: We only process your personal information
when we have a valid legal basis to do so under applicable law.
If you are located in the EEA, UK, or Switzerland, this
section applies to you.
The GDPR and UK GDPR require us to explain the valid legal bases we rely on to process your personal
information. We may rely on the following legal bases:
- Consent. Where you have given permission for a specific purpose, such as certain marketing or optional cookies.
- Performance of a contract. Where processing is necessary to provide the Services you requested or to take steps at your request before entering into a contract.
- Legitimate interests. Where processing is reasonably necessary for our legitimate interests and those interests are not overridden by your interests or fundamental rights, for example to secure, improve, support, and operate the Services.
- Legal obligations. Where processing is necessary to comply with applicable law, tax, accounting, legal process, or regulatory obligations.
- Vital interests. Where processing is necessary to protect someone’s life or safety.
Examples of our legitimate interests may include securing the Services, diagnosing
problems, preventing fraud, understanding usage patterns, improving user experience, supporting service
communications, and developing product features.
In Short:
We may share personal information in limited situations with carefully selected service providers,
subprocessors, and integration partners where necessary to operate the Services or comply with law.
We may share your personal information in the following situations:
- Service providers and subprocessors. We may share personal information with vendors that help us host, secure, store, maintain, support, and operate the Services.
- Payment processing. We may share payment-related information with Stripe in connection with subscriptions and billing.
- AI service providers. Where you use AI-assisted features, we may share relevant inputs, outputs, and related personal information with providers such as OpenAI, but only as necessary to provide the specific feature you request.
- Third-party integrations. We may exchange data with third-party services that you choose to connect, such as Google services or social login providers, to provide the related integration.
- Business transfers. We may share information in connection with a merger, financing, acquisition, reorganisation, or sale of all or part of our business or assets.
- Legal and compliance reasons. We may disclose information where required by law, regulation, legal process, or governmental request, or where reasonably necessary to protect rights, safety, property, users, or the Services.
- Content you choose to make public. Information you intentionally publish through public-facing features may be visible to other users, platforms, search engines, or the public, depending on the feature and its settings.
Google API data. Notwithstanding anything else in this Privacy Policy, information obtained
from Google APIs, including Gmail data, Google Calendar data, Google Business Profile review data, and data
derived from them, is handled subject to the restrictions described in Section 11 below. We do not share
Google API data with advertisers, data brokers, or general-purpose analytics providers. We share Google API
data only where necessary to provide the specific user-facing feature you requested, to maintain or secure
the Services, to comply with applicable law, or as otherwise permitted under applicable Google policies.
Google Business Profile review content may also be subject to additional product-specific storage and use
restrictions.
Browser extension and Facebook lead capture data. If you use the browser extension,
extension-captured website content and related metadata from supported My Wedding Office or Facebook pages is
processed within My Wedding Office and may be shared with service providers that help us host, secure,
store, maintain, support, and operate the Services, or where disclosure is required by law. We do not sell
this data or share it with advertisers or data brokers. We use it only to provide the disclosed extension
features, such as connection, preview scoring, lead capture, booking link retrieval, support, security, and
compliance.
Where the Services include public profile, review, testimonial, reputation, or similar public-facing
features, information you choose to publish through those features may be visible to other users,
platforms, search engines, or the public, depending on the feature and its settings.
7. INTERNATIONAL DATA TRANSFERS
Some of our service providers or integration partners may process personal information in countries outside
the EEA, UK, or Switzerland.
Where we transfer personal information internationally, we will take steps designed to ensure that such
transfers are made in accordance with applicable data protection law, including by relying on adequacy
decisions, standard contractual clauses, or other recognised safeguards where required.
In Short: Yes. We may use cookies and similar
technologies to operate, secure, and improve the Services.
We may use cookies and similar tracking technologies to maintain the security of our Services and user
accounts, prevent crashes, fix bugs, save preferences, support authentication, understand product usage,
and improve performance.
In our web application, we currently use PostHog as an optional analytics provider. PostHog tracking stays
off by default and is enabled only after you explicitly opt in through our consent controls. When enabled,
we use PostHog to collect usage event data and heatmap data so we can understand how the Services are used
and improve performance and usability.
Where required by applicable law, we request consent before using non-essential cookies or similar
technologies. You can later change or withdraw your choice through our consent controls, including account
settings within the Services and any consent banner we present. More detailed information is available in
our Cookie Policy and in-product consent controls.
9. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
In Short: Yes. We may offer features powered by
artificial intelligence, machine learning, or similar technologies.
As part of the Services, we may offer products, features, or tools powered by artificial intelligence,
machine learning, or similar technologies (collectively, “AI Products”). These may
include drafting assistance, summaries, insights, text analysis, translation, categorisation, workflow
suggestions, communication suggestions, suggested email replies, scheduling insights, and review reply
suggestions.
We may provide AI Products through third-party service providers, including OpenAI. Where you use AI-powered
features, your inputs, outputs, and related personal information may be processed by those providers as
necessary to provide the feature.
Where an AI-powered feature operates in connection with Gmail, Google Calendar, Google Business Profile, or
another Google integration, we may use selected Google-derived content to generate communication insights,
suggestions, draft replies, review reply suggestions, scheduling insights, or workflow recommendations
requested by the user. We use such Google-derived data only to provide the specific feature requested within
the Services. We do not use Google user data obtained through Google Workspace APIs to train generalized
artificial intelligence or machine learning models. OpenAI API data is not used to train OpenAI models by
default unless the customer explicitly opts in.
AI-powered features are intended to support users and may generate inaccurate, incomplete, or misleading
outputs. Unless expressly stated otherwise, these features are designed to assist human decision-making and
are not intended to make solely automated decisions that produce legal or similarly significant effects on
individuals. Users remain responsible for reviewing AI-generated outputs before relying on them.
In Short: If you choose to register or log in using a
social media account, such as Facebook, we may receive limited information about you from that
provider.
If you choose to register or log in using Facebook, Google or another third-party social media account, we
may
receive
certain profile information from that provider, such as your name, email address, account identifier, and
profile
image, depending on the provider, permissions granted, and your account settings.
We use this information only to authenticate your account, create or link your user profile, enable the
related
login functionality within the Services, and help keep your account secure.
In Short: If you choose to register or log in using a
social media account, we may receive limited information about you from that provider.
If you register or log in using a third-party social media account, we may receive certain profile
information such as your name, email address, account identifier, or profile image, depending on the
provider and your settings. We use this information only for the purposes described in this Privacy Policy
or otherwise made clear to you when you connect the account.
11. HOW DO WE HANDLE GOOGLE DATA AND GOOGLE APIs?
If you connect your Google account to My Wedding Office, we may access Google user data that you authorise.
This may include:
- Gmail data, such as email message content, subject lines, sender and recipient information, timestamps, threads, labels, drafts, and limited mailbox-management permissions needed to maintain Gmail-connected features and send email on your behalf.
- Google Calendar data, such as connected calendar lists, calendar identifiers, event titles, descriptions, dates, times, attendees, notes, statuses, and related metadata.
- Google Business Profile review data, such as reviews, ratings, review reply status, and related business profile review metadata for listings you own or are authorised to manage.
We use this Google user data only to provide the Google-connected features you choose to enable inside My
Wedding Office. These features may include allowing you to browse and manage email conversations in the
inbox area of the Services, sending emails or drafting replies on your behalf, keeping related Gmail labels
or mailbox state in sync where needed for enabled inbox features, attaching relevant email conversations to
customer records based on email address matching, displaying and syncing relevant communication history
within your workflow, allowing you to select a calendar to connect, displaying synced calendar events
inside My Wedding Office, combining external calendar events with internal events in the calendar view,
dashboard, and customer profile, supporting two-way synchronization and creating, updating, or deleting
calendar events on your behalf, displaying Google Business Profile reviews and, where enabled, helping you
create, update, or delete review replies on your behalf, and generating user-requested summaries,
suggestions, workflow insights, communication insights, suggested replies, review reply suggestions, or
scheduling insights that are visible and prominent within the Services.
We may store Google user data, including full Gmail message bodies and connected Google Calendar event data
and related metadata, in our systems and databases, including infrastructure provided through subprocessors,
where necessary to provide the enabled feature, maintain workflow continuity, support the Services,
investigate abuse or security issues, enforce our agreements, and comply with legal obligations.
We generally retrieve Google Business Profile review content directly from Google when needed and do not
store raw Google review content in our systems except for limited temporary processing or caching where
permitted by applicable Google policies. We may store internal metadata, references such as review IDs,
reply status, and user-requested insights or suggestions associated with a review.
To provide certain AI-assisted features you request, we may send selected Google-derived content to OpenAI
or another AI service provider acting on our behalf. We do this only to provide the specific user-facing
feature you requested within the Services. We may minimise, redact, transform, or structure content before
sending it where appropriate.
We do not use Google user data for advertising, sale of data, marketing profiling, credit-worthiness
determinations, or unrelated analytics. We do not use Google user data obtained through Google Workspace
APIs to train generalized artificial intelligence or machine learning models.
We do not transfer Google user data to third parties except where necessary to provide or improve the
specific user-facing feature you requested, to protect the security or integrity of the Services, to comply
with applicable law, or in connection with a merger, acquisition, or sale of assets where legally permitted
and, where required, with notice or consent.
We restrict human access to Google user data and do not permit employees or contractors to read such data
except where you ask us to review specific content as part of a support request, otherwise give us
affirmative permission to review it, where necessary to investigate abuse or security incidents, to comply
with applicable law, or to perform other limited activities permitted under applicable Google policies.
Our use of information received from Google APIs will comply with the Google API Services User Data Policy,
including the Limited Use requirements where applicable.
12. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep personal information only for as
long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is
required or permitted by law.
We generally retain personal information for as long as your account remains active and for a limited period
thereafter as needed for legal, tax, accounting, fraud prevention, dispute resolution, backup, security,
and enforcement purposes.
For the browser extension, connection and configuration data stored locally in your browser, such as
connection status, extension authentication tokens, linked workspace details, last connected timestamps, and
last-seen app or API base URLs, is generally retained until you disconnect the extension, uninstall it,
clear extension storage, or the data is replaced by updated values. Lead records or other information that
you send into My Wedding Office through the extension are retained in your account according to the standard
retention terms that apply to those records.
Where you enable Gmail or Google Calendar features, we may retain related Google user data, including
synced email content, calendar event data, and related metadata, for as long as necessary to provide the
enabled feature, maintain workflow continuity, support the Services, comply with legal obligations, resolve
disputes, enforce our agreements, and maintain secure backups.
If you disconnect your Google account, close your account, or request deletion of your data, we will delete
associated Gmail and Google Calendar data from active systems within a reasonable period, except where
retention is required by law, necessary for security or fraud prevention, needed for dispute resolution or
enforcement, or retained in backup systems for a limited cycle before deletion.
Where we process Google Business Profile review data, we retain and handle that content only as permitted
under applicable Google Business Profile API policies, including any product-specific limits on storage and
use.
When we no longer have a legitimate need to process personal information, we will delete or anonymise it,
or, if that is not possible, we will securely store it and isolate it from further processing until
deletion is possible.
13. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal
information through appropriate technical and organisational security measures.
We have implemented appropriate and reasonable technical and organisational measures designed to protect the
personal information we process. However, no transmission or storage system can be guaranteed to be 100%
secure, so you should use the Services only within a secure environment and with appropriate account
security practices.
Where we process Google user data, including Gmail data, Google Calendar data, or Google Business Profile-
related data, we apply technical and organisational safeguards designed to protect that data against
unauthorised access, disclosure, alteration, and destruction. These safeguards may include access controls,
authentication measures, encryption in transit, logging, monitoring, and vendor management controls
appropriate to the nature of the data and the Services.
For the browser extension, connection tokens and configuration data are stored in browser extension storage
and transmitted to My Wedding Office APIs over encrypted connections. We apply access controls and related
safeguards designed to protect extension-linked data, but you remain responsible for securing your browser
profile, device, and account credentials.
14. DO WE COLLECT INFORMATION FROM MINORS?
In Short: No. The Services are intended for users who
are at least 18 years old and acting in a business or professional capacity.
We do not knowingly collect personal information from children or market the Services to minors. If you
believe we have collected data from a person under 18, please contact us at contact@myweddingoffice.com.
15. WHAT ARE YOUR PRIVACY RIGHTS?
In Short: Depending on where you are located, you may
have rights that allow you greater access to and control over your personal information.
In some regions, including the EEA, UK, and Switzerland, you may have rights under applicable data
protection laws. These may include the right to request access to your personal information, request
correction or deletion, restrict processing, object to certain processing, request portability, and
withdraw consent where processing is based on consent.
If you are located in the EEA or UK and believe we are unlawfully processing your personal information, you
also have the right to complain to your local data protection authority.
Withdrawing your consent: If we rely on consent to
process your personal information, you may withdraw that consent at any time by contacting us. For optional
tracking in the web application, you can also change or withdraw your choice through our consent controls,
including account settings within the Services and any consent banner we present. This will not affect the
lawfulness of processing before withdrawal.
Opting out of marketing communications: You can
unsubscribe from marketing emails at any time by using the unsubscribe link in the email or by contacting
us.
Managing service alerts and recurring service reports:
Some service-related emails, such as service alerts and recurring service performance reports, are part of
the functionality of the Services rather than marketing communications. You can stop recurring service
reports at any time through the notification settings for the relevant service within the Services.
Account Information
If you would like to review or change the information in your account or
terminate your account, you can:
- Log in to your account settings and update your account information.
- Contact us at contact@myweddingoffice.com.
If you have connected third-party accounts or services, including Google or Facebook, you may also request
deletion of stored connected-account data by contacting us at contact@myweddingoffice.com.
Where Google-connected data is involved, deletion, storage, and retention may also be subject to applicable
Google
product-specific policies and operational limits.
If you use the browser extension, you can also disconnect it from My Wedding Office, uninstall the
extension, or clear extension storage in your browser to remove locally stored extension connection data
from that browser instance.
16. DO WE MAKE UPDATES TO THIS POLICY?
In Short: Yes, we may update this Policy from time to
time to remain compliant with relevant laws and reflect changes to the Services.
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated
date at the top of this Privacy Policy. If we make material changes, we may notify you by prominently
posting a notice or, where appropriate, by contacting you directly.
17. HOW CAN YOU CONTACT US ABOUT THIS POLICY?
If you have questions or comments about this Privacy Policy, you may email us at contact@myweddingoffice.com.
Patryk Mateusz Rosiak
Trading as: My Wedding Office
contact@myweddingoffice.com
Trading as: My Wedding Office
contact@myweddingoffice.com
18. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Depending on the laws that apply to you, you may have the right to request access to, correction of, or
deletion of your personal information, as well as other related rights. To submit a request, please email
us at contact@myweddingoffice.com.
If you have connected Google services, you may also request deletion of stored Google-connected data,
including synced Gmail content and Google Calendar data, by contacting us at contact@myweddingoffice.com.
Where Google Business Profile review data is involved, deletion, storage, and retention may also be
subject to applicable Google Business Profile API policies and operational limits.
This Privacy Policy was created using
Termly's Privacy Policy Generator and
customised for My Wedding Office.
10. HOW DO WE HANDLE YOUR SOCIAL LOGINS?